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Port Call Optimisation

Port Call Optimisation

Port Call Optimisation is the process of realising reductions in environmental impact and improved safety and security management for shipping, terminals, and service providers.

Port Management Information Systems (PMIS)

The safety and efficiency of the maritime transport industry is dependent on the exchange of information. With the rapid advance of satellite and electronic communications, ‘port community systems’ operated by a variety of organizations that make up a seaport community will see enhanced electronic links between all parties involved in port activities. These include customs, port authorities, coastguard and others, as well as between the ship and port authority.

The Harbour Master plays a vital role in this system and increasingly may find him or herself taking on the role of an information manager at the interface between ship-and shore-based operations. With increasing frequency, ships can log onto port and terminal websites, feeding into electronic reporting systems, and may plan a port visit whilst still at sea.

Nautical Port Information

A reliable port starts with reliable information

Following a workshop at its 5th Congress in May 2006, IHMA embarked on a project to support Harbour Masters gathering reliable Port Entry Information and present it in a standardised format readily available to the mariner and other users. This format has been hosted on the IHMA website since July 2008. The marine industry responded to this initiative with great enthusiasm. This resulted in shipping and ports working together in an international taskforce to promote “Port Call Optimisation” by improving the quality and availability of master and event data.

This will deliver the following benefits to ports, shipping lines, service providers, and terminals:

  • Lower costs

  • Cleaner environment

  • Increased reliability

  • Better safety

How?

Firstly, by improving the quality and availability of master data: e.g depths, admission policies. This will ensure vessel/berth compatibility and a clear understanding of when it’s safe to arrive or leave.

Secondly, by improving the quality and availability of event data: e.g planned time of arrival at the berth, estimated time of completion cargo operations. This will enable just-in-time planning of pilot on board, pre-planning of all port services and planning to the next port.

Both master data and event data use existing nautical and supply chain standards and formats suitable for shipping’s worldwide requirements.

What is unique about the project?

Shipping, their agents and ports are sitting down together to discuss Port Call Optimisation, and to work on a solution that can work for every trade, for every port, from port to port and end to end. Shipping is accustomed to adapting itself to the individual port. When developing projects, shipping normally does this per trade (e.g. only for line or tramp shipping). Ports tend to develop projects for one port only, as they might be in competition with other ports.

Development plan

  1. Agree on existing global business process of port calls, based on BIMCO contracts and IMO resolutions (done)
  2. Agree on minimum scope of information for this business process (done)
  3. Agree on existing global functional definitions for information sharing (done)
  4. Enable information owner to share port call information
  5. Agree on existing global data definitions, formats and platforms for data
  6. Share data of information owner with global services
  7. Agree on data quality assurance
  8. Create incentives for data sharing
  9. Connect to IMO and IHO programs

Background Documents

Standards for Nautical Port Information

The Standards for Nautical Port Information version 5.5 can be downloaded here

Port information Guide

The Port Information Guide template has been replaced by the document 'Standards for Nautical Port Information', section entitled 'General Port Information', pages 20 – 26.

The information is now more defined and structured, and duplicate entries have been removed.

For any questions on how to apply the standards please contact the IHMA Project Officer: Scherpenzeel.ehmc@harbourmaster.org, or call +31-10-252-1337

The Port Information Guide provides general information which applies to the entire port area. Information related to specific port sections (berths, fairways etc), can be captured via “Port Section Guides”. The format for these guides will be published in 2018.

Latest News & Events

Seafarers UK is a charity that has been helping those in the maritime community for over 100 years, by providing vital support to seafarers in need and their families.

This aid has been achieved by grants to organisations and projects across the Merchant Navy, the Fishing Fleets, the Royal Navy and Royal Marines.

In 2019 Seafarers UK awarded 53 grants totalling £2.2m to 43 maritime welfare charities.

Emergency appeal

On 3 April Seafarers UK made an open appeal on the world wide web to draw attention to the unprecedented times when the effects of COVID-19 are being felt all over the world with the seafaring community being no exception.

As an island nation, the UK is particularly dependent on its seafarers to keep the UK supplied with food, medicine, fuel and other essential supplies. As such, the Government has acknowledged the importance of those who work in the supply chain during the COVID-19 pandemic and has officially designated seafarers as key workers.

As the world fights the Coronavirus pandemic seafarers are silently playing a vital role in keeping the nation afloat, under extremely challenging and unpredictable conditions.

On 2 April cruise ships Zaandam and Rotterdam disembarked more than 1,200 passengers in Port Everglades, Florida. These developments, combined with one remaining disembarkation being coordinated, represents the processing of more than 120 vessels in the last three weeks to remove 250,000 passengers from cruise ships due to the COVID-19 pandemic.  This was reported by USCG HQ Media service from Washington.

US Coast Guard, under guidance from the Centers for Disease Control and Prevention (CDC) and working with Department of Homeland Security partners Customs and Border Protection (CBP) and the Transportation Security Administration (TSA), as well as state and local entities from multiple port jurisdictions, facilitated the safe landing, screening, quarantine and repatriation of these passengers in a manner that has prevented further spread of the COVID-19 virus. Many passengers were brought to safe harbour in the United States when international ports refused entry.

Role of Harbour Master/ Port Operations Professional
Security
Port Call Optimisation
Ship image
Vessel Traffic Services
Safety
dock image
Emergency Management
Environment

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Seafarers COVID-19 Seafarers UK COVID-19 Emergency Appeal https://www.seafarers.uk/covid-19-emergency-appeal/

Seafarers UK is a charity that has been helping those in the maritime community for over 100 years, by providing vital support to seafarers in need and their… FIND OUT MORE

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On 2 April cruise ships Zaandam and Rotterdam disembarked more than 1,200 passengers in Port Everglades, Florida. These developments… FIND OUT MORE

Latest News & Events

Seafarers UK is a charity that has been helping those in the maritime community for over 100 years, by providing vital support to seafarers in need and their families.

This aid has been achieved by grants to organisations and projects across the Merchant Navy, the Fishing Fleets, the Royal Navy and Royal Marines.

In 2019 Seafarers UK awarded 53 grants totalling £2.2m to 43 maritime welfare charities.

Emergency appeal

On 3 April Seafarers UK made an open appeal on the world wide web to draw attention to the unprecedented times when the effects of COVID-19 are being felt all over the world with the seafaring community being no exception.

As an island nation, the UK is particularly dependent on its seafarers to keep the UK supplied with food, medicine, fuel and other essential supplies. As such, the Government has acknowledged the importance of those who work in the supply chain during the COVID-19 pandemic and has officially designated seafarers as key workers.

As the world fights the Coronavirus pandemic seafarers are silently playing a vital role in keeping the nation afloat, under extremely challenging and unpredictable conditions.

On 2 April cruise ships Zaandam and Rotterdam disembarked more than 1,200 passengers in Port Everglades, Florida. These developments, combined with one remaining disembarkation being coordinated, represents the processing of more than 120 vessels in the last three weeks to remove 250,000 passengers from cruise ships due to the COVID-19 pandemic.  This was reported by USCG HQ Media service from Washington.

US Coast Guard, under guidance from the Centers for Disease Control and Prevention (CDC) and working with Department of Homeland Security partners Customs and Border Protection (CBP) and the Transportation Security Administration (TSA), as well as state and local entities from multiple port jurisdictions, facilitated the safe landing, screening, quarantine and repatriation of these passengers in a manner that has prevented further spread of the COVID-19 virus. Many passengers were brought to safe harbour in the United States when international ports refused entry.